Manage work. Capture the right information. Every time. From anywhere.
Create, assign and track form-led work while collecting the information and evidence needed to verify every outcome.
Your forms may be digital. The work around them is still disconnected.
Teams often create forms in one tool, assign work through emails or spreadsheets and collect photographs, signatures and updates through separate channels. This makes progress difficult to track, evidence easy to lose and completed work harder to verify.
Work
Work
One work item. Everything needed to complete and verify the work.
Valid Forms is a form-led work-management platform that connects each assignment with its forms, instructions, schedule, responsible people, progress updates and supporting evidence. Teams can manage the work from initial creation through to reviewed and verified completion.
It does not simply collect form responses—it manages the work behind every submission.
Valid Forms work management lifecycle
Create job
Create the work item and attach all required forms and instructions.
Assign job
Set deadlines and assign the responsible person or team to the job.
Complete and capture
Update progress, complete digital forms and capture photographs, files, locations and signatures.
Review and verify
Review submissions, request corrections and retain a complete record of verified completion.
Everything you need to manage Daily operational work.
Intelligent Forms
Create accurate, reusable digital forms without development.
No-code form builder
Manage no-code form builder securely directly within the platform.
Conditional logic
Manage conditional logic securely directly within the platform.
Data validation
Manage data validation securely directly within the platform.
Reusable templates
Manage reusable templates securely directly within the platform.
Calculations
Manage calculations securely directly within the platform.
AI-assisted form creation
Manage ai-assisted form creation securely directly within the platform.
Work Management
Connect forms to the work, people and deadlines they support.
Work-item creation
Manage work-item creation securely directly within the platform.
Form attachments
Manage form attachments securely directly within the platform.
Assignment and scheduling
Manage assignment and scheduling securely directly within the platform.
Recurring work
Manage recurring work securely directly within the platform.
Progress tracking
Manage progress tracking securely directly within the platform.
Comments and reminders
Manage comments and reminders securely directly within the platform.
Field Evidence
Capture reliable records from the field, even without connectivity.
Offline completion
Manage offline completion securely directly within the platform.
Photos and files
Manage photos and files securely directly within the platform.
Geotagged evidence
Manage geotagged evidence securely directly within the platform.
Timestamps
Manage timestamps securely directly within the platform.
Digital signatures
Manage digital signatures securely directly within the platform.
AI-assisted image descriptions
Manage ai-assisted image descriptions securely directly within the platform.
Review & Control
Review submissions, resolve issues and retain a traceable record.
Review and approval
Manage review and approval securely directly within the platform.
Return for correction
Manage return for correction securely directly within the platform.
Evidence requirements
Manage evidence requirements securely directly within the platform.
Follow-up actions
Manage follow-up actions securely directly within the platform.
Automated reminders
Manage automated reminders securely directly within the platform.
Activity history
Manage activity history securely directly within the platform.
Built for the people managing and completing everyday work.
Valid Forms supports office teams, field workers, contractors and reviewers across industries where work must be assigned, recorded and verified.
Business owners & service managers
Monitor workloads, work progress, completed jobs and outstanding evidence across the business.
Operations managers & office teams
Create work, allocate responsibilities and maintain visibility across teams, locations and customers.
Field engineers & technicians
Access assigned work, follow instructions, complete digital forms and capture evidence from the field.
Independent engineers & sole traders
Manage customer jobs, forms, photographs and signatures without relying on spreadsheets or separate tools.
Contractors & subcontractors
Receive assigned work, submit progress and evidence, and maintain a traceable record for every job.
Customer service teams
Create customer requests, follow work progress and provide clearer updates from booking through to completion.
See Valid Forms with your own forms.
A 30-minute walkthrough building a form and work item live.